All domestic and international travel must be pre-approved prior to booking a trip by following these step by steps. You must have JavaScript enabled to use this form. Information message Upon submission requests will be routed to CS Team <csteam@colorado.edu> for processing. Submitter Information Logged in as Please login (top right) with your UCB IdentiKey via SSO if you have one. First Name Last Name Email To send a copy of this request to multiple email recipients designate by a comma. Example: first.last@colorado.edu, first.last@colorado.edu (both will receive an email copy of this request upon submission). If you’re a student you must first connect with the faculty or staff member who is providing funding for the transaction to receive permission from them to submit a purchase, reimbursement or travel request. Once you've received permission, you may submit a request through the appropriate CS finance form. You must include the email of the faculty who has authorized/approved the transaction in the email section of the form so that they receive a copy of your request. Check to confirm this criteria has been met If you’re a student you must first connect with the faculty or staff member who is providing funding for the transaction to receive permission from them to submit a purchase, reimbursement or travel request. Once you've received permission, you may submit a request through the appropriate CS finance form. You must include the email of the faculty who has authorized/approved the transaction in the email section of the form so that they receive a copy of your request. Primary Affiliation CU Faculty / Staff CU Student Visitor Will you be traveling and also hold an international visa such as F-1, J-1, etc...? Yes No International Visa information is requested to determine immigration documents that will be required for reimbursement as per the international tax office. Select an Option Employee (Note for students: Select employee if you are a student who is currently employed by CU in any capacity) Non-Employee Non-Employee - On International Visa F-1, J-1, etc... Information for Non-Employees' on International Visas is requested to determine immigration documents that will be required for reimbursement as per the international tax office. What type of visa do you hold? Will you give a presentation as part of the purpose of this trip? Yes No Employee ID Student Level Undergraduate Graduate Have you been awarded GradComm Conference Travel Support funding that will be used to support this trip? This funding support is provided by the Department of Computer Science through a formal application and awarding process? Yes No principal_studentaward_attachment Attach the approval from your Computer Science Graduate Advisor to confirm these funds have been awarded. One file only.32 MB limit.Allowed types: txt, rtf, pdf, doc, docx, odt, ppt, pptx, odp, xls, xlsx, ods. If the cost of the trip exceeds the amount of the awarded funds how will the difference be funded? I will use my own personal funds. A faculty member will fund the difference and has provided a speedtype. Other principal_studentaward_costexcess_attachment Attach the approval from your Computer Science Faculty Sponsor indicating the specific speedtype and amount you are authorized to charge from that speedtype. One file only.32 MB limit.Allowed types: txt, rtf, pdf, doc, docx, odt, ppt, pptx, odp, xls, xlsx, ods. Home Address Street Address Address 2 City/Town State/Province ZIP/Postal Code If you chose 'other', describe how the difference will be funded. Travel Details International Travel? No Yes Information message International travel requires pre approval and the instructions can be found here. This is an addition to filling out this travel authorization form. international_travel_country Country - Select -AfghanistanAlbaniaAlgeriaAmerican SamoaAndorraAngolaAnguillaAntarcticaAntigua & BarbudaArgentinaArmeniaArubaAscension IslandAustraliaAustriaAzerbaijanBahamasBahrainBangladeshBarbadosBelarusBelgiumBelizeBeninBermudaBhutanBoliviaBosnia & HerzegovinaBotswanaBouvet IslandBrazilBritish Indian Ocean TerritoryBritish Virgin IslandsBruneiBulgariaBurkina FasoBurundiCambodiaCameroonCanadaCanary IslandsCape VerdeCaribbean NetherlandsCayman IslandsCentral African RepublicCeuta & MelillaChadChileChinaChristmas IslandClipperton IslandCocos (Keeling) IslandsColombiaComorosCongo - BrazzavilleCongo - KinshasaCook IslandsCosta RicaCroatiaCubaCuraçaoCyprusCzechiaCôte d’IvoireDenmarkDiego GarciaDjiboutiDominicaDominican RepublicEcuadorEgyptEl SalvadorEquatorial GuineaEritreaEstoniaEswatiniEthiopiaFalkland IslandsFaroe IslandsFijiFinlandFranceFrench GuianaFrench PolynesiaFrench Southern TerritoriesGabonGambiaGeorgiaGermanyGhanaGibraltarGreeceGreenlandGrenadaGuadeloupeGuamGuatemalaGuernseyGuineaGuinea-BissauGuyanaHaitiHeard & McDonald IslandsHondurasHong Kong SAR ChinaHungaryIcelandIndiaIndonesiaIranIraqIrelandIsle of ManIsraelItalyJamaicaJapanJerseyJordanKazakhstanKenyaKiribatiKosovoKuwaitKyrgyzstanLaosLatviaLebanonLesothoLiberiaLibyaLiechtensteinLithuaniaLuxembourgMacao SAR ChinaMadagascarMalawiMalaysiaMaldivesMaliMaltaMarshall IslandsMartiniqueMauritaniaMauritiusMayotteMexicoMicronesiaMoldovaMonacoMongoliaMontenegroMontserratMoroccoMozambiqueMyanmar (Burma)NamibiaNauruNepalNetherlandsNetherlands AntillesNew CaledoniaNew ZealandNicaraguaNigerNigeriaNiueNorfolk IslandNorthern Mariana IslandsNorth KoreaNorth MacedoniaNorwayOmanOutlying OceaniaPakistanPalauPalestinian TerritoriesPanamaPapua New GuineaParaguayPeruPhilippinesPitcairn IslandsPolandPortugalPuerto RicoQatarRomaniaRussiaRwandaRéunionSamoaSan MarinoSaudi ArabiaSenegalSerbiaSeychellesSierra LeoneSingaporeSint MaartenSlovakiaSloveniaSolomon IslandsSomaliaSouth AfricaSouth Georgia & South Sandwich IslandsSouth KoreaSouth SudanSpainSri LankaSt. BarthélemySt. HelenaSt. Kitts & NevisSt. LuciaSt. MartinSt. Pierre & MiquelonSt. Vincent & GrenadinesSudanSurinameSvalbard & Jan MayenSwedenSwitzerlandSyriaSão Tomé & PríncipeTaiwanTajikistanTanzaniaThailandTimor-LesteTogoTokelauTongaTrinidad & TobagoTristan da CunhaTunisiaTurkeyTurkmenistanTurks & Caicos IslandsTuvaluU.S. Outlying IslandsU.S. Virgin IslandsUgandaUkraineUnited Arab EmiratesUnited KingdomUnited StatesUruguayUzbekistanVanuatuVatican CityVenezuelaVietnamWallis & FutunaWestern SaharaYemenZambiaZimbabweÅland Islands Personal Travel Section Does this travel request include personal travel combined with business travel? No Yes Comparison Quote Information message When traveling for the University, it is allowable to combine your business trip with personal travel. The University will only pay for the business portion of your trip, and expenses for the personal portion must be excluded on your expense report. You must follow the purchasing and documentation guidelines outlined in Personal Travel Combined with Business Travel. Will this trip include airfare? No Yes Personal Travel Start Date Personal Travel Start Date: Year Year1900190119021903190419051906190719081909191019111912191319141915191619171918191919201921192219231924192519261927192819291930193119321933193419351936193719381939194019411942194319441945194619471948194919501951195219531954195519561957195819591960196119621963196419651966196719681969197019711972197319741975197619771978197919801981198219831984198519861987198819891990199119921993199419951996199719981999200020012002200320042005200620072008200920102011201220132014201520162017201820192020202120222023202420252026202720282029203020312032203320342035203620372038203920402041204220432044204520462047204820492050 Personal Travel Start Date: Month MonthJanFebMarAprMayJunJulAugSepOctNovDec Personal Travel Start Date: Day Day12345678910111213141516171819202122232425262728293031 Personal Travel End Date Personal Travel End Date: Year Year1900190119021903190419051906190719081909191019111912191319141915191619171918191919201921192219231924192519261927192819291930193119321933193419351936193719381939194019411942194319441945194619471948194919501951195219531954195519561957195819591960196119621963196419651966196719681969197019711972197319741975197619771978197919801981198219831984198519861987198819891990199119921993199419951996199719981999200020012002200320042005200620072008200920102011201220132014201520162017201820192020202120222023202420252026202720282029203020312032203320342035203620372038203920402041204220432044204520462047204820492050 Personal Travel End Date: Month MonthJanFebMarAprMayJunJulAugSepOctNovDec Personal Travel End Date: Day Day12345678910111213141516171819202122232425262728293031 Information message When traveling for the University, it is allowable to combine your business trip with personal travel. The University will only pay for the business portion of your trip, and expenses for the personal portion must be excluded on your expense report. You must follow the purchasing and documentation guidelines outlined in Personal Travel Combined with Business Travel. You'll need a comparison quote from Concur or Christopherson Business Travel to document the cost of the business-only fare. After submission of this form, you may send an updated comparison quote to csteam@colorado.edu as needed, to fulfil this policy. An example is where there's a time lag between when the original business-only quote was provided and when the business-personal flight is booked. In which the cost of the business-personal flight then exceeds the cost of the original business-only quote. This will help guard against situations where travel costs have increased since the time an original comparison quote was obtained. Quote Attachment One file only.32 MB limit.Allowed types: txt, rtf, pdf, doc, docx, odt, ppt, pptx, odp, xls, xlsx, ods. travel_detail_origin Origin City Origin State Destination City Destination State Travel Start Date Travel Start Date: Year Year2020202120222023202420252026202720282029203020312032203320342035203620372038203920402041204220432044204520462047204820492050 Travel Start Date: Month MonthJanFebMarAprMayJunJulAugSepOctNovDec Travel Start Date: Day Day12345678910111213141516171819202122232425262728293031 Travel End Date Travel End Date: Year Year2020202120222023202420252026202720282029203020312032203320342035203620372038203920402041204220432044204520462047204820492050 Travel End Date: Month MonthJanFebMarAprMayJunJulAugSepOctNovDec Travel End Date: Day Day12345678910111213141516171819202122232425262728293031 Funding Source(s) to be charged, speedtype number and name The airfare for this trip will be booked through Concur Christopherson Business Travel (CBT) University's Travel Management Company The internet Employees who wish to purchase airfare outside of Concur/Christoperson Business Travel must submit an internet airfare exception. Include in the attachment section of this form either (1) documentation from PSC with pre-approval, if fare is not available through Concur/CBT (2) a comparison quote if demonstrating significant cost savings as outlined in the policy. It’s important that you follow the PSC Policy on internet airfare https://www.cu.edu/psc/travel/booking-travel/internet-airfare to ensure you will be reimbursed for your purchase. Other Explaination Required Information message You'll need a comparison quote from Concur or Christopherson Business Travel prior to the internet purchase. After submission of this form, you may send an updated comparison quote to csteam@colorado.edu as needed, to fulfil this policy. An example is where there's a time lag between when you provide the original business-only comparison quote and when you book the business-personal flight in which the business-personal flight becomes more costly than the original business-only quote. You may obain an updated quote which documents buisness-only flight at that the time in which the flight is booked. This will help guard against situations where travel costs have increased since the time an original comparison quote was obtained. Otherwise the original quote will be used. Here's the PSC policy on Personal Travel Combined with Business Travel which travlers must adhere to https://www.cu.edu/psc/travel/booking-travel/personal-travel-combined-business-travel Quote Attachment One file only.32 MB limit.Allowed types: txt, rtf, pdf, doc, docx, odt, ppt, pptx, odp, xls, xlsx, ods. Explanation Travel Justification Give detailed description/purpose of trip including the title of conference/event/talk/presentation (if acronyms or initials are used, also list the full name of the conference/event). Explain how the travel relates to the project/program being charged. Travel Expense Estimations Airfare Information message Note: If you’re a CU employee and are considering purchasing airfare through the internet (instead of booking through Concur/CBT), it’s important that you follow the PSC Procedural Statement Travel to ensure you will be reimbursed for your purchase. If travel is funded by a grant, then you must make sure to comply with the Fly America Act and Open Skies Agreements. Is there a registration fee associated with this trip? Yes No Registration Fee Registration Fee Payment Source CU Procurement Card PCard CU Travel Card TCard Personal Funds Request Assistance with PCard? Yes Please have a CS Team member contact me for assistance with paying with their pcard. No - I'm faculty/Staff with a pcard I do not need assistance with this as I'm faculty/staff and will pay with my pcard. No I do not need assistance with this as a faculty member will pay with their pcard on my behalf. Information message Meals: no receipt required. Note: In this section, do not include meals that are provided by the conference as part of the registration fee. Specify per diem to be claimed Standard per diem Select number of days below. Total fixed amount Specify the amount to be reimbursed for meals during the entire trip below. Number of days claimed per diem Total fixed amount for meals Estimated or actual expense for Lodging Estimated or actual expense for Rental Vehicle and Fuel The university contracts with rental vehicle agencies. Refer to this information when renting a car. All car reservations for official university business must be made in Concur for employees or through Christopherson Business Travel for non employees. Use travel card for payment if you have one for insurance purposes. Estimated or actual expense for Parking/Taxi/Shuttle/Bus/Tolls Estimate or actual miles if using a Personal Vehicle Attachments Unlimited number of files can be uploaded to this field.32 MB limit.Allowed types: txt, rtf, pdf, doc, docx, odt, ppt, pptx, odp, xls, xlsx, ods. Information message Complete travel information can be found at: https://www.cu.edu/psc/travel Note: 1. Out-of-pocket expenses are not reimbursable until the completion of the trip. 2. Out-of-pocket expenses become taxable as income if not submitted for reimbursement within 90 days of the completion of the trip per the Business Substatiation Policy. You are not logged in, please complete verification.
