All domestic and international travel must be pre-approved prior to booking a trip by following these step by steps. You must have JavaScript enabled to use this form. Information message Upon submission requests will be routed to CS Team <csteam@colorado.edu> for processing. Submitter Information Logged in as If you have a UCB IdentiKey, please log in by visiting the login URL located at the top right of the screen. First Name Last Name Email To send a copy of this request to multiple email recipients designate by a comma. Example: first.last@colorado.edu, first.last@colorado.edu (both will receive an email copy of this request upon submission). If you’re a student you must first connect with the faculty or staff member who is providing funding for the transaction to receive permission from them to submit a purchase, reimbursement or travel request. Once you've received permission, you may submit a request through the appropriate CS finance form. You must include the email of the faculty who has authorized/approved the transaction in the email section of the form so that they receive a copy of your request. Check to confirm this criteria has been met If you’re a student you must first connect with the faculty or staff member who is providing funding for the transaction to receive permission from them to submit a purchase, reimbursement or travel request. Once you've received permission, you may submit a request through the appropriate CS finance form. You must include the email of the faculty who has authorized/approved the transaction in the email section of the form so that they receive a copy of your request. Primary Affiliation CU Faculty / Staff CU Student Visitor Will you be traveling and also hold an international visa such as F-1, J-1, etc...? Yes No International Visa information is requested to determine immigration documents that will be required for reimbursement as per the international tax office. Select an Option Employee (Note for students: Select employee if you are a student who is currently employed by CU in any capacity) Non-Employee Non-Employee - On International Visa F-1, J-1, etc... Information for Non-Employees' on International Visas is requested to determine immigration documents that will be required for reimbursement as per the international tax office. What type of visa do you hold? Will you give a presentation as part of the purpose of this trip? Yes No Employee ID Student Level Undergraduate Graduate Home Address Street Address Address 2 City/Town State/Province ZIP/Postal Code Travel Details International Travel? No Yes Information message International travel requires pre approval and the instructions can be found here. This is an addition to filling out this travel authorization form. international_travel_country Country - Select - Afghanistan Albania Algeria American Samoa Andorra Angola Anguilla Antarctica Antigua & Barbuda Argentina Armenia Aruba Ascension Island Australia Austria Azerbaijan Bahamas Bahrain Bangladesh Barbados Belarus Belgium Belize Benin Bermuda Bhutan Bolivia Bosnia & Herzegovina Botswana Bouvet Island Brazil British Indian Ocean Territory British Virgin Islands Brunei Bulgaria Burkina Faso Burundi Cambodia Cameroon Canada Canary Islands Cape Verde Caribbean Netherlands Cayman Islands Central African Republic Ceuta & Melilla Chad Chile China Christmas Island Clipperton Island Cocos (Keeling) Islands Colombia Comoros Congo - Brazzaville Congo - Kinshasa Cook Islands Costa Rica Croatia Cuba Curaçao Cyprus Czechia Côte d’Ivoire Denmark Diego Garcia Djibouti Dominica Dominican Republic Ecuador Egypt El Salvador Equatorial Guinea Eritrea Estonia Eswatini Ethiopia Falkland Islands Faroe Islands Fiji Finland France French Guiana French Polynesia French Southern Territories Gabon Gambia Georgia Germany Ghana Gibraltar Greece Greenland Grenada Guadeloupe Guam Guatemala Guernsey Guinea Guinea-Bissau Guyana Haiti Heard & McDonald Islands Honduras Hong Kong SAR China Hungary Iceland India Indonesia Iran Iraq Ireland Isle of Man Israel Italy Jamaica Japan Jersey Jordan Kazakhstan Kenya Kiribati Kosovo Kuwait Kyrgyzstan Laos Latvia Lebanon Lesotho Liberia Libya Liechtenstein Lithuania Luxembourg Macao SAR China Madagascar Malawi Malaysia Maldives Mali Malta Marshall Islands Martinique Mauritania Mauritius Mayotte Mexico Micronesia Moldova Monaco Mongolia Montenegro Montserrat Morocco Mozambique Myanmar (Burma) Namibia Nauru Nepal Netherlands Netherlands Antilles New Caledonia New Zealand Nicaragua Niger Nigeria Niue Norfolk Island Northern Mariana Islands North Korea North Macedonia Norway Oman Outlying Oceania Pakistan Palau Palestinian Territories Panama Papua New Guinea Paraguay Peru Philippines Pitcairn Islands Poland Portugal Puerto Rico Qatar Romania Russia Rwanda Réunion Samoa San Marino Sark Saudi Arabia Senegal Serbia Seychelles Sierra Leone Singapore Sint Maarten Slovakia Slovenia Solomon Islands Somalia South Africa South Georgia & South Sandwich Islands South Korea South Sudan Spain Sri Lanka St. Barthélemy St. Helena St. Kitts & Nevis St. Lucia St. Martin St. Pierre & Miquelon St. Vincent & Grenadines Sudan Suriname Svalbard & Jan Mayen Sweden Switzerland Syria São Tomé & Príncipe Taiwan Tajikistan Tanzania Thailand Timor-Leste Togo Tokelau Tonga Trinidad & Tobago Tristan da Cunha Tunisia Turkmenistan Turks & Caicos Islands Tuvalu Türkiye U.S. Outlying Islands U.S. Virgin Islands Uganda Ukraine United Arab Emirates United Kingdom United States Uruguay Uzbekistan Vanuatu Vatican City Venezuela Vietnam Wallis & Futuna Western Sahara Yemen Zambia Zimbabwe Åland Islands Personal Travel Section Does this travel request include personal travel combined with business travel? No Yes Comparison Quote Information message When traveling for the University, it is allowable to combine your business trip with personal travel. The University will only pay for the business portion of your trip, and expenses for the personal portion must be excluded on your expense report. You must follow the purchasing and documentation guidelines outlined in Personal Travel Combined with Business Travel. Will this trip include airfare? No Yes Personal Travel Start Date Personal Travel Start Date: Year Year 1900 1901 1902 1903 1904 1905 1906 1907 1908 1909 1910 1911 1912 1913 1914 1915 1916 1917 1918 1919 1920 1921 1922 1923 1924 1925 1926 1927 1928 1929 1930 1931 1932 1933 1934 1935 1936 1937 1938 1939 1940 1941 1942 1943 1944 1945 1946 1947 1948 1949 1950 1951 1952 1953 1954 1955 1956 1957 1958 1959 1960 1961 1962 1963 1964 1965 1966 1967 1968 1969 1970 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 1983 1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042 2043 2044 2045 2046 2047 2048 2049 2050 Personal Travel Start Date: Month Month Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Personal Travel Start Date: Day Day 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Personal Travel End Date Personal Travel End Date: Year Year 1900 1901 1902 1903 1904 1905 1906 1907 1908 1909 1910 1911 1912 1913 1914 1915 1916 1917 1918 1919 1920 1921 1922 1923 1924 1925 1926 1927 1928 1929 1930 1931 1932 1933 1934 1935 1936 1937 1938 1939 1940 1941 1942 1943 1944 1945 1946 1947 1948 1949 1950 1951 1952 1953 1954 1955 1956 1957 1958 1959 1960 1961 1962 1963 1964 1965 1966 1967 1968 1969 1970 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 1983 1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042 2043 2044 2045 2046 2047 2048 2049 2050 Personal Travel End Date: Month Month Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Personal Travel End Date: Day Day 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Information message When traveling for the University, it is allowable to combine your business trip with personal travel. The University will only pay for the business portion of your trip, and expenses for the personal portion must be excluded on your expense report. You must follow the purchasing and documentation guidelines outlined in Personal Travel Combined with Business Travel. You'll need a comparison quote from Concur or Christopherson Business Travel to document the cost of the business-only fare. After submission of this form, you may send an updated comparison quote to csteam@colorado.edu as needed, to fulfil this policy. An example is where there's a time lag between when the original business-only quote was provided and when the business-personal flight is booked. In which the cost of the business-personal flight then exceeds the cost of the original business-only quote. This will help guard against situations where travel costs have increased since the time an original comparison quote was obtained. Quote Attachment One file only.32 MB limit.Allowed types: txt rtf csv pdf doc docx odt xls xlsx ods ppt pptx odp eml jpg jpeg png gif webp heic. travel_detail_origin Origin City Origin State Destination City Destination State Travel Start Date Travel Start Date: Year Year 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042 2043 2044 2045 2046 2047 2048 2049 2050 Travel Start Date: Month Month Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Travel Start Date: Day Day 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Travel End Date Travel End Date: Year Year 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042 2043 2044 2045 2046 2047 2048 2049 2050 Travel End Date: Month Month Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Travel End Date: Day Day 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Funding Source(s) to be charged, speedtype number and name The airfare for this trip will be booked through Concur Christopherson Business Travel (CBT) University's Travel Management Company The internet Employees who wish to purchase airfare outside of Concur/Christoperson Business Travel must submit an internet airfare exception. Include in the attachment section of this form either (1) documentation from PSC with pre-approval, if fare is not available through Concur/CBT (2) a comparison quote if demonstrating significant cost savings as outlined in the policy. It’s important that you follow the PSC Policy on internet airfare https://www.cu.edu/psc/travel/booking-travel/internet-airfare to ensure you will be reimbursed for your purchase. Other Explaination Required Information message You'll need a comparison quote from Concur or Christopherson Business Travel prior to the internet purchase. After submission of this form, you may send an updated comparison quote to csteam@colorado.edu as needed, to fulfil this policy. An example is where there's a time lag between when you provide the original business-only comparison quote and when you book the business-personal flight in which the business-personal flight becomes more costly than the original business-only quote. You may obain an updated quote which documents buisness-only flight at that the time in which the flight is booked. This will help guard against situations where travel costs have increased since the time an original comparison quote was obtained. Otherwise the original quote will be used. Here's the PSC policy on Personal Travel Combined with Business Travel which travlers must adhere to https://www.cu.edu/psc/travel/booking-travel/personal-travel-combined-business-travel Quote Attachment One file only.32 MB limit.Allowed types: txt rtf csv pdf doc docx odt xls xlsx ods ppt pptx odp eml jpg jpeg png gif webp heic. Explanation Travel Justification Give detailed description/purpose of trip including the title of conference/event/talk/presentation (if acronyms or initials are used, also list the full name of the conference/event). Explain how the travel relates to the project/program being charged. Travel Expense Estimations Airfare Information message Note: If you’re a CU employee and are considering purchasing airfare through the internet (instead of booking through Concur/CBT), it’s important that you follow the PSC Procedural Statement Travel to ensure you will be reimbursed for your purchase. If travel is funded by a grant, then you must make sure to comply with the Fly America Act and Open Skies Agreements. Is there a registration fee associated with this trip? Yes No Registration Fee Registration Fee Payment Source CU Procurement Card PCard CU Travel Card TCard Personal Funds Request Assistance with PCard? Yes Please have a CS Team member contact me for assistance with paying with their pcard. No - I'm faculty/Staff with a pcard I do not need assistance with this as I'm faculty/staff and will pay with my pcard. No I do not need assistance with this as a faculty member will pay with their pcard on my behalf. Information message Meals: no receipt required. Note: In this section, do not include meals that are provided by the conference as part of the registration fee. Specify per diem to be claimed Standard per diem Select number of days below. Total fixed amount Specify the amount to be reimbursed for meals during the entire trip below. Number of days claimed per diem Total fixed amount for meals Estimated or actual expense for Lodging Estimated or actual expense for Rental Vehicle and Fuel The university contracts with rental vehicle agencies. Refer to this information when renting a car. All car reservations for official university business must be made in Concur for employees or through Christopherson Business Travel for non employees. Use travel card for payment if you have one for insurance purposes. Estimated or actual expense for Parking/Taxi/Shuttle/Bus/Tolls Estimate or actual miles if using a Personal Vehicle Attachments Unlimited number of files can be uploaded to this field.32 MB limit.Allowed types: txt rtf csv pdf doc docx odt xls xlsx ods ppt pptx odp eml jpg jpeg png gif webp heic. Information message Complete travel information can be found at: https://www.cu.edu/psc/travel Note: 1. Out-of-pocket expenses are not reimbursable until the completion of the trip. 2. Out-of-pocket expenses become taxable as income if not submitted for reimbursement within 90 days of the completion of the trip per the Business Substatiation Policy. CAPTCHA You are not logged in, please complete verification.
